Searching for a new copy machine for your office or your home is a very difficult process if you do not know what features you need. It is also quite like shopping for a car or a home; you need to search for one that gives you the optimal blend of functionality and price.
In order to get the best fit, it is necessary to look around for the greatest deal in a wide variety of various mediums.
If you are trying to figure out the easiest way to save money on your copier purchase, there are a few basic principles you should keep in mind.
Never buy the first one that you see. Regardless of whether or not you find the lowest priced model at first, you should always explore different options at different copy retailers to avoid getting stuck with a machine for which you have overpaid.
Also, when shopping around for the best deal, make sure that you are checking online copy suppliers, as well as the websites of copy retail stores in your area as the internet prices can sometimes vary.
While the prices may not vary a whole lot, there is always the chance that you could be stuck with a model that you paid what you thought was a reasonable price, but it may not have all of the features that you need.
What Features Do You Need?
If you are searching for a copy machine that will be used to make a couple gray-scale copies now and again, it is probably not in your best interest to buy a duplex color copier with a large touchscreen interface and a built in hole-puncher.
It is possible to get a copy machine that produces color copies of documents while printing on both sides of the paper, and automatically staples your pages together, but in many cases this is overkill for your copying needs. Along with the right features, you should also try to pick out a device that has supplies available that fit your needs. For example; if you are going to be making a lot of copies to hand out at meetings etc. it would be in the best interest of your company, financially, to get a unit that is very toner efficient but also has a large cartridge so you do not have to constantly order a replacement.
Apart from just the toner and the ink, ensure that you are considering all of the paper sizes that you may need.
Many copiers have the ability to copy legal documents; however, some of the lower-end models do not have large enough paper trays and require manual feeding. If you are going to need to print or legal-sized documents on a large scale, you will want to make sure you get a model that has a large enough paper source to fit the volume of copies you wish to make, as well as the size of the source paper you will need in order to print all of them.