Hiring an Intern to Run Your Copy Machines? Think Again

While browsing copier news I ran into an interesting feature that is worthy of a topic of its own. It is called “Are You Ready for an Intern this Summer” and comes from FastCompany.

The article makes specific mention how interns can be useful for running copy machines in the office.

“Interns don’t want to be your personal errand runner. They want real work experiences, the ability to perform in their field, and to know they contributed to the success of your organization. If the goal of your internship program is to find someone to run the copy machine dry, I suggest you hire an assistant, not an intern.”

This is very much true. Too many companies these days, particularly in competitive industries where they have a large pool of freelancers (like journalism or digital arts) use interns as errand runners rather than teach them through experience what it is like working in the field they desire to be in.

Running copiers may be a great way to use them, but do not use them just for this purpose. Teach them how to run good copiers and how to do prints of various sizes and qualities, but let them explore on their own and get some hands-on experience in more than just copying.

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Windows XP Loses Microsoft’s Support Copy Machines May Need Updating

Because Microsoft is dropping support for Windows XP and you will no longer see updated drivers for your copy machine of choice specifically dealing with XP (rather than Windows as a whole) nor will you see further security updates, a big change at your work place may be in order.

Your company may have to buy Windows 7 or Windows 8 licenses for Microsoft and you may have to download new drivers for your copy machines and printers.

According to IDG news, however, there are still many diehards that do not want to move on and change their software or the way they have been running things.

“Despite Microsoft’s urgings, which began in earnest nearly two-and-a-half years ago, a sizable portion of the world’s PC users are still actively using Windows XP. During March 2014, close to 30 percent of all Internet-connected PCs worldwide were running XP, according to Net Market Share. Only Windows 7 surpassed XP in PC usage.”

Despite this, you may need to update soon if you haven’t by now or should expect your company to and this may or may not affect your copier’s drivers and software.

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Best Copier Buying Tips and Advice

Five Things To Remember When Buying a Digital Copier for Your Business
By:  Copier.com Team

You already know that buying a digital copier is a sound investment for your business.  Multifunctional, cost-effective, produces high-quality copies… What more could you need, right? However, before you search for one online, there are some things you have to take into consideration. You may be thinking any digital copier will do. While there is some truth to this, seeing that digital copiers are exceptional devices, there is a difference between buying one and buying one which suits your business the most.

1. Color Copier or Black and White?
Of course, a digital color copier costs more than its black and white counterpart. If you have the money, the color copier is suggested. On the other hand, if you are in a budget, ask yourself if you will actually need one. A black and white copier is good enough if most of your documents do not need color. If you are in the marketing business and produce brochures, colored photos, and similar documents on a regular basis, then it woul be smart to purcahse a color copier.

2. Paper Handling
This is an important feature that you should take time in considering. If you are short-staffed and multitasking is called for, get a copier which can handle at least 250 sheets. Free yourself and your colleagues from refilling the copier tray every two hours or so.

3. Volume
Do not make the mistake of buying a personal copier to use for business to save money. Personal copiers are not made to handle hefty volume. You will end up taking it to a service center sooner than you think. Go for a digital copier made especially for handling heavy volume.

4. Versatility
Digital copiers by themselves are multifunctional. However, there are businesses which needs to produce copies in different papers, in size, material, and weight. If your company falls under this type, look for a copier that can manage various types of papers including index cards, transparencies, and other media.

5. Duplexing
Simply put, this is a copier feature which enables it to print on both sides of the paper. Buying this type of copier will cost a few more dollars but if you think it is necessary for your business, then why not? It can save you money on paper in the long run.

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PC Mag Reviews Epson Expression Photo XP-950

The Epson Expression Photo XP-950 is a small-in-One printer that will set you back $349 ($249 some places), according to a recent review from PC Mag.

The reviewer have the all-in-one printer 3/5 stars and said the positives included the fact it prints up to tabloid size (11-by-17″) with manual feed; two-sided prints; ethernet connection; Wi-Fi; and prints on discs. Negatives, on the other hand, included low capabilities when it comes to paper and below-par text and graphics quality.

The bottom line is that, “The Epson Expression Photo XP-950 Small-in-One Printer is a little weak on output quality, but it’s fast, and it offers lots of features, including printing on tabloid-size paper,” according to the review.

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What to Look for in an All-In-One Device

All-in-one printers offer th ability to copy, scan and print pages and are really the majority of devices you see on store shelves when it comes to office equipment.

CBS Boston offered some tips on what to look dor when purchasing one of these machines:

How you plan to use your printer, as well as how often, impacts the choice here. If you’re planning on printing a lot of photos and don’t mind slow printing speeds, opt for an inkjet printer… But if you’ll be printing and copying a lot in general, and want a printer that runs quickly and quietly, opt for a laser jet.

Another tip was related to choosing wireless vs computer-based devices:

While finding an all-in-one printer that works only when connected to your computer will save you money, it’s often not as useful when multiple computers need to be able to print. In a small office setting, opt for a printer that supports a network, either through an integrated ethernet network interface or wireless connectivity.

These are some useful tips that should definitely get you started on finding the right all-in-one for your office needs.

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NovaCopy Wins the “A3 Line of the Year” Award

NovaCopy has won an award for its fourth consecutive year called “A3 Line of the Year” for its A3 lineup of copiers and printers.

According to a press release, the award was based on a cumulative test comparing models within BLI’s rigorously within a two-month time span.

Consistency played a key role, according to George Mikolay, BLI’s senior product editor for A3/Copier MFPs.

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Moving a Small Business’s Location? Read On…

If you own a small business and are moving its headquarters from one location to the next, then you should read on because Small Business Computing has some tips for you.

According to Small Business Computing,”proper planning saves you time and money. Packing and unpacking take time, and haphazardly placing critical support equipment in your new space can result in ongoing inefficiencies.”

This is why you should consolidate the number of copy machines and printers in the new location. The machines should be organized for efficient use and be placed near each other so employees know where they are and where their prints are coming from. This will prevent inefficiencies, lost time and employees looking around the office for the right copier or printer that they used through their computers.

“For obsolete paper files, consider bringing in a mobile shredding truck before everyone starts packing. Also, determine if your team can consolidate the number of printers and copiers in the new location. Return any surplus to the leasing company.”

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UK-Based Midlands Copier Direct Expands Services

An independent supplier of print technologies that caters to various businesses in the midlands region of the UK is expanding its services.

According to a press release, Midlands Copier Direct has added an interactive website with tools, such as an online quote tool.

The press release also notes that “the company works with local companies based in the Midlands, and offers finance packages to suit any budget plus small business packages are available.”

It is good to see the UK print market continue to grow and provide print and copy services to various businesses within their region.

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Do Cloud Storage Services Threaten Copy Machines?

I’ve previously touched upon the subject of tablets, such as the iPad, offering some competition among enterprises in using digital over paper presentations — thus eliminating some need for copying paper, although not replacing it.

However, another technology also exists that could help pave the way to a paperless world and offer competition to print and copy services. This is the cloud.

Cloud storage services, such as Dropbox or iCloud, offer company employees the ability toa ccess any printout or copy of a presentation digitally from any device. This means employees do not need to hold actual paper copies of their prints in their hand, but can access them from Dropbox anywhere they want as long as they are connected to a WiFi network (even without such a connection once they access it once).

The future seems a lot more digital than ever before, with paper possibly being phased out over time. However, this will not happen anytime soon and there will always be some need for paper.

For instance, employees may want to actually write notes with a pencil rather than their finger and managers need immediate feedback in many instances. The need for paper copies of reports and presentations will always be there unless everyone starts to carry tablets 24/7, which I don’t see happening.

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Macworld Compares 4 Printers

Recently, Macworld has tested four printers and compared their results against one another. The printers from best to worst include the Epson Stylus Photo R2880, Canon Pixma Pro9000 Mark II, and the Epson Stylus Photo 1400, Canon Pixma iX7000.

According to Macworld, the Epson Stylus Photo R2880 is spectacular despite its high price tag, hence why it won top spot:

“Yes, it’s the most expensive printer here by a long stretch, but it’s the only one that really lives up to its promise of giving you brilliant quality A3 photo prints (and if you’re prepared to shop around online, you can pick it up for much less than the advetised price). That’s due in large part to its use of 10 pigment-based inks, which allow it to faithfully reproduce nuanced colours on your images.”

If you are looking for quality alone as the factor to judge a printer by, then you should definitely consider this printer. Epson currently has it on sale for $549, which means $50 off its $599 retail price.

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